Emails and inquiries
Organizing incoming requests, assigning them to the right person and preparing a response draft.
RBAIO Automations
Automations that remove repetitive work from your team.
I help turn repeatable tasks into a simple process: from an email, form or spreadsheet, through a draft, report or summary, to a human decision. Automation should speed up work without taking away control.
Less manual work
AI prepares the draft
A person decides
Something arrivesemail / form / sheet
AI preparesdraft, report, summary
Human decidesapproves, changes or stops
Use cases
What can be simplified
Automation makes the most sense when the same task keeps coming back: copying information, checking gaps, preparing a summary, sending something forward or asking someone to approve it.
Data completeness
Checking what is missing, cleaning up information and showing what still needs a human decision.
Reports and summaries
Collecting data from forms or spreadsheets and turning it into a clear report for review.
Content drafts
First versions of articles, descriptions or posts as material to edit and approve, not automatic publishing.
Notifications
Reminders about missing information, delays, exceptions and things someone needs to approve.
Integrations
Connecting a form, email, spreadsheet, panel or app so information does not disappear between tools.
RBAIO example
Example: article drafts for the RBAIO Insights section
On RBAIO, I use automation to help prepare draft articles for the Insights section. The system suggests a topic, checks whether a similar article already exists, gathers sources, prepares a Polish and English draft, proposes a visual direction and saves everything as a draft in the panel. Nothing is published automatically.
View as a case study
Topic ideawhere to startSimilar postsavoid repeatsSourcescontext to reviewArticle draftworking versionVisual ideadirection proposalSaved in panelready for reviewHuman approvalperson decidesPublishingonly after approval
Full automation or human control
Automation does not have to work the same way in every process. Simple tasks can run fully automatically: moving data, sending notifications, preparing reports, sorting requests or saving records. For more important decisions, a human approval step can be added so the process is faster without creating unnecessary risk.
ApproveReviseReject
Design principle
AI prepares the draft. A person decides what happens next.
Automation should reduce repetitive work, not remove responsibility. Important outputs stop before a decision: they can be approved, changed or rejected.
Safe start
Start with one process
You do not need to automate the whole company at once. We choose one part of work, measure the result and only then add more integrations.
Task map
What repeats, where the information comes from and who should decide.
Small prototype
The first version prepares an output, but does not send or publish anything by itself.
Test on examples
We check gaps, errors and draft quality on real data.
Next steps
Only after review do we add more parts and connections.
Start with one process.
Send a description of the repetitive work, where the information comes from and where a person should make the decision. The best first step is a small, measurable part of the work.
Describe the tasksmall scopeclear decisionhuman controlstep-by-step rollout
